MammoLoop: the annual recall list, worked without the printout · Updated September 8, 2026

The loop, in four moves

It starts with an import. MammoLoop pulls last exam date, modality, date of birth and contact preferences out of the RIS or out of a scheduled export, then merges duplicate records on date of birth and medical record number before anything goes out. Each patient carries her own anniversary date, recalculated the moment a new exam is filed, which is the actual point: the due list is not a stale export sitting in somebody's downloads folder.

Then come the rules, and the site is clear that they are the center's rules and not the software's. Annual for routine screening, six months for short interval follow up, whatever the radiologists specify. The center also sets quiet hours, language options, and how many attempts a patient gets before she moves to the letter track.

Then the staged outreach: a text at sixty days, a printed letter at thirty days for anyone who has not booked, and a short text the week the anniversary lands. Messages stop the second she books, carry the center's name and callback number, and include a booking link that still works at ten at night, which is when people actually deal with this kind of thing.

The fourth move sounds least impressive and probably matters most. What is left over is a short callback queue: patients who replied with a question, no shows, letters the mail carrier sent back. A no show turns into a task with open slots already attached, so the front desk offers a specific time instead of asking her to call back. Rows have an owner and a due date, they clear when resolved, and they come back when they are not.

The list of things it refuses to do

MammoLoop's own site is blunt about scope. It does not store images, it does not read reports, and it does not touch clinical findings. It is also not trying to replace RIS scheduling: it reads exam history, works the recall, and writes booked appointments back where the system allows it. Nothing it does is a clinical judgment, and nothing here is medical advice. Recall intervals come from the center's radiologists, which is where they belong.

The patient data it takes is listed field by field: name, date of birth, medical record number, last exam date and modality, contact details, language preference. No images, no reports, no findings. The site states that a business associate agreement is signed before any patient data moves, that data is encrypted in transit and at rest, that access is logged, and that on departure they export your data to you and delete their copy within thirty days.

Narrow scope is presented as a feature rather than an apology, and the argument holds together: the less a tool reaches into, the less there is to configure before it does anything useful.

Pricing, printed on the page, in dollars

Three plans, all public. Single Center is $99 a month for one location, with unlimited patient records and unlimited users. Two Centers is $219 a month for two locations under one recall calendar, with cross site slot offers and per location message templates. Network is $449 a month for three to twelve locations with one operations view, referring practice reporting and role based access.

Messages and postage sit outside the plan and are passed through at cost, itemized on the same invoice: the site quotes roughly eleven cents per text and eighty four cents per mailed letter. It also states there is no setup fee, no per seat charge and no charge for the data import, that billing is monthly with no annual commitment, and that cancelling produces a full CSV export of the recall list, the message history and the callback log, so the audit trail leaves with you.

The site also publishes its own medians for what centers report after two recall cycles. This page is not going to repeat them: they are the vendor's figures, measured by the vendor against a baseline the vendor picked. Ask for the ones from a center your size, and ask how they were counted.

Who it is built for, and who it is not

The stated audience is small and specific: single site breast centers running roughly three hundred to nine hundred screening exams a month with a couple of technologists and one or two schedulers, OB GYN groups that added a mammography suite and inherited a recall obligation nobody was hired to own, and imaging groups of three to twelve locations sharing a regional manager who wants one return rate number.

On the plumbing side it connects through HL7 order and result feeds, nightly CSV or fixed width exports, and read only database connections where the vendor permits them. Outbound, it works with the center's existing text carrier or its own, plus a print and mail vendor handling first class letters, address correction and returned mail. The stated bar is low: if your system can produce a nightly CSV of completed exams, you are supported.

If you are a hospital enterprise imaging team with a dedicated recall department and an internal integration queue, the site openly says this is not aimed at you. MammoLoop is published by MLJ, SASU, and it names the person who builds and runs it day to day, which is either reassuring or alarming depending on how you feel about small software.