NannyMatchDesk, the placement desk for boutique nanny agencies · Updated September 8, 2026

What the desk actually holds

The site describes four stages that feed each other. Family intake captures structured requirements (hours, ages, languages, salary, special needs), and editing those requirements reranks the candidates instead of starting a new search. Candidate profiles hold the resume, certifications, work history and interview notes in one file. Reference and background tracking logs each reference call with contact details and outcome, and records which vendor ran the check, in which jurisdiction, and what came back. Presentation and contracts produces the placement agreement with the fee and guarantee window already filled in from the record, so nobody retypes the terms late at night.

Around that sit a candidate pipeline board you can filter by availability, city and salary, desk reporting on time to place, fill rates, fee revenue and guarantee windows, and role based access so a consultant sees only their assigned searches. The site aims the product at solo operators placing roughly ten to twenty five candidates a year, two to five person agencies, and multi location shops running several markets at once.

Matching that refuses to pick for you

The interesting claim on the page is a negative one. In its own words, matching "never presents a candidate and never rejects one". It ranks the people already in your pipeline against the requirements you wrote down, weighted, with the reasoning shown, and then stops. The shortlist is still yours, and so is the phone call where you explain it to the family.

That is the right shape for this work. Placement is judgment plus liability, and a product that quietly filtered a qualified caregiver out of view would be handing you a decision you never made and cannot defend. Ranking with visible reasoning is a smaller promise, and a keepable one.

Expiry dates and reference calls, the unglamorous engine

Most of the value here is calendar work. A compliance calendar flags expiring certifications at ninety, thirty and seven days out, which is the difference between a renewal email and a family discovering the lapse. Reference logging exists because the reference loop is where placements quietly die: the call goes unreturned, nobody owns the follow up, and the family goes cold.

On background checks, read the scope carefully. NannyMatchDesk plugs into the vendor you already use and records the vendor, jurisdiction and result. It does not run the check, and nothing on the site claims it takes screening law off your hands. Same for calendars and signatures: it connects to Google Calendar, Outlook and third party signature tools rather than replacing them.

On data, the published terms are specific: records encrypted at rest in United States data centers, TLS on every connection, access controlled by role, and a flat statement that the company does not sell, rent or mine your records and never uses them to train anything. If you cancel, the site says your data stays fully exportable for thirty days after the last billing day and is then deleted, with archived desks restorable if you return within a year.

Price, exit, and whose numbers are whose

Pricing is public, which spares everyone a discovery call. Solo Agency runs $59 a month for one seat with unlimited candidates. Agency runs $129 a month for five seats and adds the compliance calendar, reporting and guided setup. Multi City runs $259 a month for fifteen seats across offices, with per market pipelines and state specific rules. Billing is monthly in US dollars, with no setup fee, no per placement charge and no percentage of your fee revenue. You cancel from account settings, the plan runs out the month you already paid for, and there is no notice period and no exit fee.

The site also publishes outcome figures gathered from its own customers: shorter time to place, higher reference loop completion, guarantee write offs avoided, hours reclaimed each week. Those are the vendor's own numbers about the vendor's own product, self reported and audited by nobody. They are a reasonable hypothesis and a poor promise. The pricing and the scope are the parts you can verify before you pay, so weigh those first and let your own desk decide about the rest.